Purchasing
The City follows established procurement policies to ensure transparency, fairness, and responsible stewardship of public funds. Purchasing decisions are made in compliance with state and local regulations.
Vendors should review bid specifications carefully and ensure all required documentation is included at the time of submission.
Vendor Information
Bids & Opportunities
Current bid opportunities and public notices are posted through the City’s public notices section. Vendors are encouraged to monitor active postings and submit proposals in accordance with the stated deadlines.
FAQ
We want to make doing business with the City of Bryant as easy and efficient as possible. Please take a look over our Frequently Asked Questions. If you still need to speak to us, don't hesitate to call (501) 943-0999.
How do we contact your Accounts Payable Department?
- Finance@cityofbryant.com
- (501) 943-0318
- Via Mail 210 SW 3rd Street Bryant, AR 72022
What are your office hours?
- We are open 8:00AM - 5:00PM Monday - Friday
What do vendors need to do to register as a vendor for the city?
- Vendors must complete a W9 form and mail it to our accounts payable department.
How does the City advertise for goods or services?
- The City advertises all bids through the City of Bryant Website along with any newspaper requirements, depending on the contract.
- You can sign up for all bid notifications via the Notify Me button on the main screen of the city website.
If a vendor has a question regarding the specifications or requirements, who can they ask for clarification?
Any question concerning the solicitation should be directed, in writing, to the person whose name and contact information is listed in the solicitation. Correspondence must include the solicitation number and reference the specific section in question. No verbal response or interpretation that constitutes a material change to the solicitation is binding, unless it is issued as a written addendum to the solicitation.
What can a vendor do to help the payment process proceed more quickly?
- Vendor should ensure that the PO number provided by the City is clearly indicated on the invoice.
- Make sure shipment was sent to the correct address. They should note carefully the "Deliver To" address on the Purchase Order. The order number should be included on the outside of the package.
- The vendor should send an invoice for the complete order, not a partial one, and do this only after the full order has been received or the deliverables have been accepted. In general, the City does not pay partial invoices without prior arrangements being made.
- All City expenditures require an Approved PO number to be listed on the invoice. Our PO numbers start with the current year followed by six digits (e.g., 2025000000). Invoices without a PO listed will have their payment delayed.
Does the City accept electronic invoices?
Items will not be paid off of emails. All invoices need to be addressed to AP 210 SW 3rd Street Bryant, AR 72022.
If a different arrangement is made with an individual department then please email this arrangement to the Finance Director at finance@cityofbryant.com and carbon the Department Head with whom you made the alternative arrangement.
What terms does the city pay by?
The City pays net thirty terms and per state statute as a city does not have to adhere or pay late charges based on any earlier terms stated on invoices.
However, we try to process checks weekly on Thursdays and mail those checks the next day, Friday. If AP has an approved PO, the invoice has that PO number listed on it, that PO has been "Received" by the Department in our system then we do not hold the invoices until thirty days have passed. It will be processed then.
Finance Department Contact
For questions regarding vendor registration, invoicing, payment processing, or purchasing procedures, contact the Finance Department using the information provided.